Oregon Champions Announcement 9: Paperwork, Parking, and Schedules

Greetings FIRST LEGO League Champions,

Please read ALL of these items:

1. Paperwork for Check-in
2. Parking Instructions
3. LIVE STREAM SURVEY
4. Detailed Schedules

1) Paperwork for Check-in

Nothing is ever official without paperwork. For some teams a lot has changed since December, for others, it's pretty much the same. Either way, I need paperwork from everyone! 

At Team Check-in (at 8am) through the Main Entrance of Glencoe High School the COACH needs these items to check-in the team. 

• The FIRST Team Roster - as printed from the online system. This is required even if your team is using paper forms. This must be printed BEFORE your team arrives.
• Additional Consent forms for any Coach/Chaperones and team members who are not in the electronic system. This includes Teen Mentor Helper who have requested a badge. No one will be allowed in the pit without their form turned in!  Paper consent forms must be signed by a parent or legal guardian for all minors.
• Anyone with a paper consent form, must be legibly handwritten onto the the FIRST Team Roster printout.

What if I have different chaperone's, or a new coach of the day?

They must appear on the roster, either through the FIRST system as a mentor, or by being hand-written on and signing a consent form. 

I have a teen mentor helper, but they just turned 14 and FIRST won't let them in as a mentor. 

Any mentor's helper or 14-year-old who works with the team, who was not 14 before January 2016 is a TEAM MEMBER. Even if they are on a FIRST Tech Challenge team. Their role on the team is to lead and mentor younger team members. 

We merged teams, added new members, etc.

New team members need to be added to the Team Roster and have the appropriate consent forms. Your team MAY NOT have more than 10 team members, 11 is too many, 12 is right out.

Ok, I read everything, now where do I get forms?

Your official FIRST Team Roster is available the two coaches only from their FIRST Dashboard.

• As a coach login to www.firstinspires.org (upper right corner)
• Select the team that is going to state (if you have more than one) using the down arrow on the right side of the screen by the team name.
• Go to Team Contacts
• Make sure everything is correct and print the roster (honestly this part is a bit of a mystery to me as I'm not a coach). 

The Adult Paper Consent Forms can be downloaded here

The Team Member Paper Consent Forms can be downloaded here

The Spanish Language Team Member Paper Consent Forms are here

PLEASE MAKE SURE THE COACH IS THE ONLY ONE WHO STANDS IN LINE TO CHECK IN THE TEAM. Team members can wait for their coach to check-in in the hallway or cafeteria. Teams can not go to the pit area until the coach has completed check-in and given each member their wristband and sticker.

2) Parking Instructions

There is a large parking lot at Glencoe High School where team's can park. IT IS NOT on the same side as the entrance. To help make things easier, teams may unload their equipment in the small lot on the Southwest side of the school, but the drivers MUST drive to the North parking lot to park. The Southwest lot will be used by our Sponsors, VIPs and short visit guests. Please respect this request so that we may showcase the team's work to the public, and keep working to keep the cost of the program down for all teams. 

Once you park in the North Parking lot (right across the street from the shopping center) near the tennis courts or the football field, please walk along the West side of the building to reach the main entrance. Parents who drive kids separately are also asked to park in the North parking lot. If you are by the baseball field you are on the South side of the school. Both entrances have a stoplight.

3) LIVE STREAM SURVEY

At this time only 35 teams have replied to the live stream survey. I need 113 teams to reply to authorize a live stream of the event. Having a live stream is beneficial for our teams from South Oregon and Eastern Oregon, as well as team members with family in other states. However, there are safety concerns with having a live stream and our lawyer will not let me proceed without 100% response. Please check with every parent before answering

Please complete this 3-minute survey today!

Thank you teams, 6246, 19025, 19023, 11326, 28895, 26570, 18225, 96, 27480, 24810, 3163, 16188, 26425, 17074, 19940, 14025, 7699, 24456, 2657, 9568, 18585, 21641, 12416, 15769, 8241, 8654, 13557, 27751, 1833, 17659, 28161, 23871, 11687, 28968, and 8317 for responding already!

4) Detailed Schedules

For your team's convenience, Detailed Schedules for both days have been posted BY TEAM NUMBER. You can download them from the Tournament Website. They are pdf files designed to print on very large paper, so you may need to resize them if you want to print them. 

Your team will be given a schedule that just lists their events as part of the team check-in.

This is a great time to give the Project judging to the up to 10 adults (space is limited) who you would like to witness the Project judging, from behind the team. It is also a good idea to plan your lunch break as it will be slightly different for each team. Each team should have one 30 minute break during the day, but it may not be during the traditional lunch time. If you are ordering lunch from Jersey Girl Pizza, make sure you have a parent to pick up the items and that you tell them the time you will be having your lunch break. Parents can walk to Jersey Girl Pizza using the cross-walk by the North parking lot entrance. 

I know this is a lot, and I'm verbose. This is going to be a great weekend. Good luck to all your teams!

Best Wishes,
Loridee